Emails are a form of communication that continues to live on, and now, thanks to various AI tools, you can draft and send well-crafted emails with all the necessary details. Well, the popular AI assistant ChatGPT has finally built in a feature that lets you write and send emails directly in the web version of the AI assistant.
Now, you might say, well, isn’t it possible to craft an email within ChatGPT and then simply copy and paste the text into your email app or client? Yes, you could do that, and still do that. But, with the option to send emails directly from ChatGPT, you no longer need to open your email app or client to send the email.
Want to know how to send these emails directly via ChatGPT? Let’s get started.
How to Send Emails Directly via ChatGPT
For you to directly send emails from ChatGPT, you need to use the web version of the AI assistant. The feature is not live yet for everyone, but it will be rolling out quickly for all users. To send the email, all you need to do is write a prompt in the text box. The prompt needs to contain details such as the name and the designation of the person, and of course, the message that you want to send across.
In a few moments, ChatGPT will create a draft of the email. All you need to do is edit the sections to fill in the sender’s as well as the receiver’s email address. Once you have all of that done, a Send button will appear. Just click on the button, and the email will be sent right away.
As an example of how this works, you can check out ChatGPT’s recent post on X that shows you a demo of an email being sent to a landlord to fix the dishwasher and to set an appointment date to get it serviced.
Is This a Great Feature?
Absolutely! You no longer need to leave the ChatGPT screen or window to open up a new tab or app to draft and send your email. This is a great convenience that helps you save a lot of time. However, as with many things in life, there are pros as well as cons of using this feature.
Let’s dive into the pros first.
Pros of Sending Emails Directly via ChatGPT
Saves lots of Time
Anything that you do with AI assistants has the advantage of saving you a lot of time. With AI, and in this case, ChatGPT, you save a lot of time from drafting the email, checking for grammatical and spelling issues, and also eliminating the need to copy and paste the text from ChatGPT into your email client.
Power of Automation
Another great reason to use ChatGPT to send emails directly is the ability to request follow-ups to the emails that you have previously sent, and also quickly craft out responses and replies to common queries. Additionally, you can easily create personalized emails from various templates out there.
Overall Ease and Accessibility
Using ChatGPT to send your emails is perfect for those users who might have difficulty starting an email or also for those users who might be trying to communicate in a different language, so that it is easier for the receiver to understand the email message.
Cons of Sending Emails Directly via ChatGPT
The Privacy Question
While the idea of sending emails directly via ChatGPT is great, not everyone is comfortable sharing details and even granting access to their emails, especially to AI assistants and tools. There is also the concern of confidential data being leaked out, in which case manually writing out your email in the dedicated email app or client is ideal.
High Chances of Mistakes
Since you are using AI to craft your email, there is a high chance of ChatGPT not matching your tone and style of emails, not following the instructions properly, missing out on the context, or adding context that has no relation to the email message, and worst of all, addressing or sending the email to the wrong person.
Reduces Personal Writing Skills and Increases Dependency
Using such tools with moderation is always good. But, if you get habitual and depend on such tools for everything, you will slowly lose out on your writing and communication skills, and cause issues when such tools do not work or are down. Make sure to put in effort sometimes when you plan to send a particular email to a sender, and try not to rely on such tools 100%
Closing Thoughts
What do you think about the new email feature in ChatGPT? Is this something you have been looking forward to, and are you hoping this feature comes over to the Android and iOS ChatGPT apps? Share your thoughts below and let us know if you plan on using this new feature.
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